Privacy Policy

Eton College is a registered charity. Our official name is The Kynge’s College of our Ladye of Eton besyde Windesore and our registered charity number is 1139086. We take our responsibilities as a data controller seriously and are committed to using the personal data we hold in accordance with the law. 

Full details of how we use and protect your personal data, as well as your rights in respect of it, are in our Privacy Notice  which you can find by clicking here.  A summary of the key points is shown below.

Name of data controller

Eton College

Contact details

  • Mail:  The Bursary, Eton College, Windsor, Berkshire, SL4 6DJ       
  • Email:
  • Phone:  01753 370542
  • Website:

Categories of personal data


  • Full name
  • Email address
  • Address
  • Contact number
  • Date of birth/ age group
  • Ethnicity
  • Disability 
  • Any requirement of adjustment or support needed during recruitment process  Eligibility to work in the UK
  • Qualification and experience details 
  • Criminal convictions
  • Employment history
  • Shift availability 
  • Referee contact details
  • Password/secret question
  • CV

Sources of personal data 


Automated decisions

Eton sometimes makes use of automated scoring of responses to questionnaires as part of the shortlisting process

Purposes of processing

Eton will process your personal data for the purposes of:

  • Administering your application including assessing your suitability and availability for the role within Eton College and its associated entities
  • Administering job vacancy alerts and correspondence regarding application progression
  • Fulfilling any contract that you may have with us on successful recruitment
  • Dealing with any required adjustment or support during the recruitment process
  • Reporting to equality, inclusion and diversity information  
  • Quality and improvement monitoring.

Who we will disclose your personal  data to

We will share your details internally with our Recruitment, HR and internal hiring managers in order that they can process your application.  We do not share information externally or for marketing purposes unrelated to

Legal basis for processing your personal data

The legal basis for the collection and processing of your personal data is:

  • administration: that it is necessary to fulfil the contract that you are going to enter into or have entered into with us; for equality and inclusion:  that you have given your explicit consent by answering the question and/or that it is necessary for us to comply with the law
  • in all other cases: that it is necessary for our legitimate interests which are to administer recruitment, to uphold standards and to ensure that the reputation of the College is preserved, and this does not prejudice or harm your rights and freedom.

Your right to withdraw consent

You have control of how you use our recruitment platform and you can manage or request your accounts is deleted at any time.  Where you have given your consent to any processing of personal data and subsequently withdraw consent it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.

Location of your personal data

We will keep your personal data within the European Economic Area. 

How long we will keep your personal data for

We will normally keep your personal data for 12 months. After this time period we will anonymise your information and keep for analysis of engagement trends. 

Your rights in respect of your personal data

You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.    



If you have any concerns or complaints about how we are handling your data, please do not hesitate to get in touch by emailing us at or by calling 01753 370542.  You can also contact the Information Commissioner’s Office.